ARTICLE V - OFFICERS AND DIRECTORS
Section 1. The officers of this Association shall be a President, a President-Elect,
a Vice- President, a Secretary and a Treasurer. The President-Elect, Vice President,
Secretary and Treasurer shall be nominated as provided for under these By-laws and
shall thereafter be elected at the annual meeting of the Association in January.
All officers elected shall assume office on the following February 1, and shall
serve in their office for one year or until their successors have been elected.
The President-Elect shall automatically succeed to the office of President upon
a vacancy or the expiration of the latter's term of office.
Section 2. Nominations for officers and elected members of the Board of Directors
as provided in Section 3 shall be made by a Nominating Committee, which shall consist
of the last four (4) living Past Presidents and the President, who shall be Chair.
The Nominating Committee shall nominate at least one candidate for each of the offices
of President-Elect, Vice President, Secretary and Treasurer and for each member
of the Board whose term will expire on the following February 1. The report of the
Nominating Committee shall be submitted in writing to the Secretary not less than
sixty (60) days before the Annual Meeting. Additional nominations for one or more
of the aforesaid offices or directors may be made by written petition, each to be
signed by any twenty-five (25) members of the Association. Nominating petitions
shall be submitted to the Secretary in writing not less than thirty (30) days before
the Annual Meeting. A list of all nominations, whether submitted by the Nominating
Committee or by nominating petitions, shall be published in the Dauphin County Reporter
in at least two consecutive issues immediately prior to the Annual Meeting. Any
member of the judiciary and associate members of the Association shall be ineligible
for office in the Association.
Section 3. The Association shall have a Board of Directors which shall consist of
the President, President-Elect, Vice-President, Secretary,Treasurer, Chair andVice-Chair
of the Dauphin County Young Lawyers, the chairs of each Section of the Association
and the most recent Past President of the Association. An additional nine (9) directors
shall be elected for terms of two (2) years each to serve in staggered terms: five
(5) directors to be elected in odd-numbered years and four (4) directors in even-numbered
years. Directors shall be elected at the Annual Meeting and shall assume office
on the following February 1, and shall serve for the term or until their successors
have been elected.
Section 4. All elections shall be by a majority of the number of votes cast by the
members present at the Annual Meeting.
Section 5. Any vacancy in an office of the Association shall be filled by the Board
of Directors for the unexpired term.
Section 6. The President, and in the President's absence, the President-Elect, and
in their absence, the Vice President, shall preside at all meetings of the Association
and of the Board of Directors, and perform the ordinary functions of the presiding
officer. In the absence of the President, President-Elect and Vice President from
any meeting of the Association or Board of Directors, the members present shall
elect a President pro tempore as soon as a quorum shall be present. Tte President
shall appoint such committees as necessary.
Section 7. The Secretary shall keep a record of the proceedings of all meetings
and of all other matters deemed advisable by the Association or the Board of Directors.
The Secretary shall notify the officers and members of their election, shall keep
a roll of the members, and shall cause notice to be issued of all meetings and conduct
the correspondence of the Association. The Secretary shall furnish to the Treasurer
the names of all persons newly elected to membership. The Secretary shall be the
keeper of the Seal of the Association.
Section 8. The Treasurer shall collect all moneys due the Association and upon approval
by the Board of Directors, shall disburse the same. The Treasurer shall report annually
or oftener, as required, to the Association and shall keep regular accounts, which
shall at all times be open to the inspection of the President or any member of the
Board of Directors. The Treasurer's accounts shall be audited by a Certified Public
Accountant selected by the Board of Directors. The accountant shall report at the
Annual Meeting.
Section 9. The Board of Directors shall supervise the management and control of
the property of the Association, including the Dauphin County Reporter. It shall
take action, upon a quorum being present, by a majority of the votes cast by the
members present. It shall order the disbursement of all funds of the Association
which are necessary for the ordinary conduct of business, except that the Board
of Directors shall not order the expenditure of more than Two Hundred Fifty Dollars
($250) at any one time for a charitable or benevolent purpose or for any extraordinary
purpose without the approval of the Association.
Section 10. The Board of Directors may hire an Executive Director of the Association
whose duties shall be as determined by the Board of Directors.
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